DOCUMENT MANAGEMENT TO SOLVE YOUR BUSINESS HEADACHES
Since 2007 we have been understanding and solving business problems through applying document management. Our knowledge and ability to translate and deliver technology that simplifies the way organisations work and has been proven effective time and time again.
We take the time to understand your business and its desires for growth. We look at the challenges holding you back and suggest ways to maximise your productivity. This could be through enhancing your administrative processes or removing inefficiencies. We’ll make you more profitable without increasing your administrative overhead.
Let’s talk and see how we can help your business, or you can talk to our customers about how we’ve helped them to streamline their processes and what it’s like to work with us.
WHO WE HELP
We have experience in supporting businesses with 10 to 10,000 employees across a multitude of industries from Financial Services, Construction, Manufacturing, Retail & Higher Education to Football Clubs, Sports Federations and Non-Profit Organisations. Our solutions have enabled Finance Departments to become profit centres to find ambitious growth plans, HR departments to streamline employee management, reduce costs and enable smarter decision making, and enable Sales and Marketing departments to focus on closing business and generating sales new business by delivering the right content to the right person, at the right moment in the sales journey.
HOW WE HELP
At YourDMS we want to understand you, your businesses, your department – in fact, the more we know about you the better. We adopt a partnership approach where we look to merge our technical knowledge and expertise with your knowledge of your business. Using our experience, we will help you balance the needs of your business now, with those in the future.
HOW DOES IT ALL WORK?
We will visit your offices, look at your current business processes and provide you with a full, frank, independent and confidential assessment showing how your business manages its information. Our reports will give you a much better understanding of how data is stored and accessed by your employees. It will cover security, including any potential data theft issues, and cover any of your business compliance requirements. We have found time and time again that a thorough business process & document review will save valuable time and money, giving you greater efficiencies and an extra advantage over competitors.
WHAT ARE THE BENEFITS TO YOU?
We don’t know until we’ve spoken to you, and to be honest, it’s possible there may not be any. It depends entirely on your own situation.
That said, many of our other clients have reported:
- A reduction in administrative costs
- An increase in business output
- A reduction in the cost of recruitment
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OUR PRODUCTS AND SERVICES
DOCUMENT MANAGEMENT
With the Invu Document Management solution, forms, applications, paper documents and schedules are stored, with indexes, to create searchable content. Create, capture, store, and retrieve files within seconds. Secure. Compliant. Fast.
DOCUMENT MANAGEMENT IN THE CLOUD
Document Management in the Cloud provides all of the benefits of a managed application without the overhead of onsite server installations and support. Backed by Microsoft Azure for full peace of mind.
DATA CAPTURE
With Automated Data Capture (ADC), you can capture information as it enters the business, extract data and intelligently populate your back office applications automatically.
ACCOUNTS PAYABLE
Whether supplier invoices are paper-based or electronic, our system will capture, recognise, interpret and process them with little or no intervention. A smarter, faster, streamlined approach to invoice processing.
PURCHASE TO PAY
An efficient, automated end-to-end solution that streamlines purchasing transactions. Internal requisitions can be generated, approved and sent to a supplier in a controlled environment.
OUTSOURCED INVOICE PROCESSING
A fully managed service that automates key tasks within the invoice approval process. Invoice data is captured, checked, matched against purchase orders, delivery notes and other relevant documentation, and actioned in line with your business rules.
EXPENSE CLAIMS PROCESSING
The YourDMS Expense solution & mobile app is the easy way to manage employee expenses. Automate and streamline the complete process. Allow employees to build and submit claims quickly and easily, using their phone to capture receipts instantly, on-the-go.
EMAIL MANAGEMENT
Increasingly, business information is stored in emailed memos and attachments rather than on paper or shared filing systems. Invu Email Manager lets you capture key information as it enters the business and stores it securely.
WORKFLOW
Control how work is done throughout your organisation with electronic business workflow. Procedures are followed every time, making sure the right documents reach the right people at the right time.
MAIL ROOM MANAGER
An automated solution to sort and distribute items of ‘post’ (paper or email) by identifying, categorising and distributing documents, streamlining the process and reducing the time and effort required.
OUTPUT CAPTURE
Automate the sending out of business documents such as invoices, statements, purchase orders and letters. Send multiple business documents from any system to multiple email addresses with just one click.
SCANNING
A fully managed and professional scanning service. Scan and digitise your documents for quick and easy access to the information you need. Complete peace of mind whether you require scan to archive or full BPO services.
IT SUPPORT SERVICES
Fully managed IT support services to meet the needs of businesses of all sizes – from start-ups to enterprises. Our IT support services enable you to focus on your business safe in the knowledge that your IT systems are in safe hands. Packages start from £200 per month.
BUSINESS INTELLIGENCE
Easily prepare, analyse and explore growing data from multiple sources with a Business Intelligence solution. YourDMS simplifies and manages every step of the analytics process taking complex data and instantly creating insights that drive your business.
OUR CUSTOMERS
Just some of the organisations that we’ve had the pleasure of working with. Industries include Retail, Manufacturing, Education, Finance, Construction, Housing Associations, Food & Drink, Engineering, Legal and Charity.
